Privacy Policy
Effective Date: 05.11.2026
1. Purpose and Scope
The Surplus Line Association of Idaho (“SLA Idaho,” “we,” “our,” or “us”) collects and handles information in connection with its website, filing portal, communications, and related operations.
SLA Idaho supports the Idaho Department of Insurance by reviewing surplus lines filings, facilitating reporting, and helping ensure compliance with applicable insurance laws and regulations.
This Privacy Policy describes how SLA Idaho collects, uses, shares, protects, and retains information in connection with those activities.
SLA Idaho’s website, filing portal, and services are intended for business and regulatory use and are not directed to children under the age of 13.
2. Information We Collect
SLA Idaho may collect or receive the following types of information:
Website and Technical Information
When users visit our website or access online services, we may collect technical information such as IP address, browser type, device information, date and time of access, pages visited, cookies, and similar usage data.
Broker, Licensee, and Portal User Information
In connection with portal access, filings, communications, and support, we may collect information such as name, business contact information, employer or agency affiliation, license or registration information, login credentials, and account activity.
Filing and Submission Information
SLA Idaho processes information submitted through filings, forms, supporting documentation, payment-related processes, and related communications. This may include policy, transaction, broker, insurer, and limited insured or customer information submitted as part of filings and necessary to support surplus lines filing, reporting, and regulatory functions.
SLA Idaho is not a HIPAA covered entity and does not collect or process protected health information as part of its normal operations.
3. How We Use Information
SLA Idaho uses information to:
- Administer and maintain the website, filing portal, and related systems
- Process filings, submissions, reports, payments, and related transactions
- Support surplus lines compliance, reporting, and regulatory functions
- Communicate with brokers, licensees, insurers, regulators, vendors, and other stakeholders
- Provide bulletins, notices, updates, and support
- Maintain system security and prevent unauthorized access
- Improve website, portal, and service functionality
- Meet legal, regulatory, audit, recordkeeping, and operational requirements
SLA Idaho seeks to limit the collection and use of information to what is reasonably necessary to carry out its operational and regulatory functions; however, information submitted through filings and related processes is provided by users and may include additional data.
4. Information Sharing and Disclosure
SLA Idaho does not sell personal information.
SLA Idaho may share information as necessary to carry out its operational, regulatory, and legal responsibilities, including:
- With the Idaho Department of Insurance or other governmental or regulatory authorities
- With service providers, vendors, contractors, hosting providers, payment processors, and support providers
- As required or permitted by law, regulation, subpoena, court order, legal process, audit, public records request, or regulatory request
- To protect the rights, property, security, or safety of SLA Idaho, its systems, its users, or others
- In aggregated or de-identified form for reporting, statistical, or operational purposes
Information maintained by SLA Idaho may be subject to disclosure under applicable public records or similar laws, unless an exemption or other legal protection applies.
5. Data Security
SLA Idaho maintains reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, use, disclosure, alteration, or destruction.
These safeguards may include access controls, secure hosting practices, system monitoring, administrative policies, and other appropriate measures. No system or method of transmission can be guaranteed to be completely secure.
SLA Idaho periodically reviews and updates its security practices as part of its ongoing operations.
6. Data Retention
SLA Idaho retains information as needed to support surplus lines filing and regulatory functions and to comply with legal, regulatory, audit, and recordkeeping requirements, including applicable retention guidelines.
7. Cookies and Similar Technologies
SLA Idaho’s website and online services may use cookies or similar technologies to support functionality, portal access, security, usage analysis, and user experience.
Users may adjust browser settings to limit or disable cookies. Doing so may affect certain features.
8. Third-Party Websites and Services
SLA Idaho’s website, portal, or communications may include links to third-party websites or services. SLA Idaho is not responsible for their privacy practices, security, or content.
9. Questions, Corrections, or Privacy Inquiries
Individuals may contact SLA Idaho with questions about this Privacy Policy or the information maintained by SLA Idaho, including requests to correct account or filing-related information.
SLA Idaho will review and respond as appropriate under applicable law, regulatory requirements, and operational needs.
Surplus Line Association of Idaho
595 South 14th Street
Boise, Idaho 83702
Phone: (208) 336-2901
Email: support@idahosurplusline.org
10. Updates to This Policy
SLA Idaho may update this Privacy Policy from time to time. Updates will be posted on its website with a revised effective date.